OPEN: General Affairs Facilities Technician

We’re requesting resumes for the following position: General Affairs Facilities Technician

Location: Kingston, Georgia, USA

Employment Type: Full-Time

Level: Junior/Intermediate/Senior

Compensation: $55,000-110,000

Summary

Primarily responsible for providing support to managers, other employees, and office visitors by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, handling purchase requests, light maintenance and repairs, fleet management, and generally being a helpful and positive presence in the workplace.

Essential Functions

• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Create, maintain, and enter information into databases.
• Update paperwork, maintain documents, and word processing.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Complete general building cleaning and maintenance including but not limited to: disposing of trash, setting up, building, and arranging office furniture and equipment, maintaining clean restroom facilities, light maintenance repairs, and light electrical work.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Assist in preparation, setup, and maintenance of housing accommodations.
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals.
• Assist in leasing or buying vehicles and scheduling vehicle maintenance
• Assist as liaison for vehicle related issues including but not limited to breakdowns and accidents.
• Screen phone calls and routing callers to the appropriate party.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Greet and assist visitors.
• Assist in maintaining safe working environment.
• Assist in addressing any safety concerns that arise in the office.
• Coordinate with external parties such as government authority and etc.
• Coordinate with internal parties such as construction team etc. of the Construction job site.
• Assist department manager with attending and assisting with municipal court for business needs.
• Perform other related duties as assigned.

Minimum Qualifications

• Education – High School Diploma
• 3 years of administrative experience preferred.
• Experience handling company vehicles required.
• Proficient in Microsoft Office Suite.

Knowledge, Skills and Abilities

• Excellent interpersonal skills.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Strong organizational skills; detail-oriented; self-motivated; ability to multi-task and prioritize.
• Good judgement and problem-solving skills.
• Exceptional verbal and written communication skills.